Construction Record Management System
Turn your Site Diary into Commercial Certainty
Stop relying on paper and spreadsheets.
Gather is the digital Site Diary that fuels contract compliance and assures predictable projects.
Inadequate records are a commercial liability
Poor site documentation creates an adversarial cycle. Contractors can't prove what happened. Asset Owners can't verify what they're paying for. Both sides spend more on lawyers than engineers.
The "Evidence Void"
Critical updates trapped in WhatsApp and Excel. When a compensation event arises, you lack the contemporaneous evidence to prove the impact.
Unrecoverable Costs
Late or generic diaries fail audit tests. Contractors face Disallowed Costs. Clients can't verify actual spend.
Adversarial Accounts
Without a shared source of truth, final accounts become negotiations based on opinion, not fact. The result? Expensive adjudication.
The construction industry loses billions annually to disputes, delays, and administrative inefficiency. Most of it is preventable.
Next time you start a project... Align with Gather.
Site teams capture data once. That data flows into CVRs, evidence packages, dashboards, and AI analysis automatically. No duplicate entry. No spreadsheet assembly.
Your programme becomes your progress tracker.
Import your existing schedule or build one in Gather. Either way, your team clicks a task and the diary entry writes itself with activities, resources, and locations pre-filled from the plan.
- 64% of fields pre-populated from your programme
- One-click diary creation from any scheduled task
- Real-time sync between plan and actual progress
Programme View
Week of 20 Jan 2025
| Date | Activity | Status | % Complete | Duration |
|---|---|---|---|---|
| Mon 20 | Southam Road | 80% | Track Inspection | 3d |
| Tue 21 | Signal Testing | 20% | 3d | |
| Wed 22 | Site Preparation | 60% | 4d | |
| Thu 23 | Excavation Works | 0% | 2d |
Create Shift Record
Thu 23 January • Track Inspection
- Planned Activities
- Track Inspection
- Linked to BoQ 4.2.1
- Site Preparation
- Linked to BoQ 2.1.3
The site diary your field teams will actually use.
Paper diaries get lost. Spreadsheets get ignored. Gather's mobile app takes five minutes per shift and works offline, so site teams capture structured, contemporaneous records every single day without the friction.
- Loved by field teams: Voice to text, offline capture, and a UI designed for gloves and rain.
- Replaces paper diaries completely: Every shift generates a professional, timestamped, GPS tagged record ready for audits and disputes.
- Contemporaneous by default: Records captured at the point of work, not reconstructed weeks later from memory.
Manage by data, not by gut feel.
Stop waiting until month end to see your numbers. Real time dashboards show productivity, cost, progress, and resources the moment site teams record them. When the board asks questions, you answer with evidence, not estimates.
- Data led decisions: See variances as they happen, not weeks after they've cost you money.
- One source of truth: Every dashboard pulls from the same structured records. Numbers that never contradict.
- CVR built on evidence: Cost data flows automatically from site records to cost codes. Always current, always defensible.
Every event. Every clause. Caught in time.
The AI reads every diary entry, understands your contract, and surfaces commercial opportunities before notice periods expire. It spots the compensation events your team didn't recognise.
- 100% of records analysed in real time
- Early Warnings and CEs flagged automatically
- Draft notices with clause references ready to review
Successful customers = Predictable projects
- 11% Cost Reduction
“Using Gather, we were able to slash 11% of total project cost on the TfL 4LM project. The platform saved us at least 100 hours on providing assurance documents alone. I was so impressed, I decided to invest in Gather.” - Nick Mansell, Senior Project Manager, Transport for London - 100+ Hours Saved / Mo
“Gather has saved us at least 100 hours on providing assurance documents. The work-life balance for the guys on site has been improved.” - Moadd Al-Helini, Construction Manager, Circet - 12% Schedule Saving
“We handed over the Tideway MNTLD Secondary Lining Works ahead of schedule.” - Rob Margariti-Smith, Senior PM, Costain