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Every variation. Every compensation event. Every claim.

Gather captures the contemporaneous evidence that turns site work into recovered costs.

One third of every project budget ends up in dispute.

And the contractors who lose those disputes share one thing in common: they couldn't prove what happened. Not because they didn't do the work. Because they didn't have the records.

The "Evidence Void"

Critical updates trapped in WhatsApp and Excel. When a compensation event arises, you lack the contemporaneous evidence to prove the impact.

Unrecoverable Costs

Late or generic diaries fail audit tests. This leaves Contractors exposed to Disallowed Costs and Clients unable to verify actual spend.

Adversarial Accounts

Without a shared source of truth, final accounts become a negotiation based on opinion, not fact. The result? Expensive adjudication.

The construction industry loses billions annually to disputes, delays, and administrative inefficiency. Most of it is preventable.

One third of construction projects end in dispute

Key Statistics

  • 8 weeks
    • NEC4 Time Bar: Miss the notification window and your entitlement disappears. Regardless of merit. The clock starts when you "became aware". Can you prove when that was?
  • 50%
    • Root Cause: "Inadequate contract administration" cited as the primary cause in half of all UK adjudications. Not bad work. Bad records.
  • 20 hrs
    • Monthly Admin: Average time QSs spend consolidating Excel spreadsheets for CVRs. That's 3 full days every month spent on admin instead of commercial management.

Walter Lilly v Mackay established the rule courts still follow.

"Contemporaneous records will always provide the most reliable evidence." When your records conflict with your testimony, the records win. When you have no records, you lose.

Capture it once. Use it everywhere.

Gather turns your daily site records into the evidence that substantiates valuations, protects entitlement, and wins future work. Five minutes per shift. Commercial certainty for years.

Five minutes. Every shift. Even without signal.

Your site supervisors capture people, equipment, progress, and events using a mobile app that works offline and supports voice-to-text. No more paper diaries. No more illegible notes. No more lost records.

Features

  • Voice-to-text entry: Speak your notes. Gloves on. Rain or shine.
  • Works offline: Captures everything locally. Syncs when signal returns.
  • Photos with metadata: GPS location and timestamp baked in. Tamper-proof.

AI finds the variations you're missing.

The QS AI Agent scans every shift record against your contract and programme baseline. It flags potential compensation events before time bars expire. Including the ones your team didn't recognise.

Key Functionalities

  • Scans shift records for CE triggers: Automatically detects compensation events hidden in daily records.
  • Compares weather to contract allowances: Cross-references Met Office data with your contract thresholds.
  • Monitors access and possession times: Tracks when you got access versus when you should have.
  • Alerts before time bars expire: Never miss a notification deadline again.

The "Golden Thread" for your site data.

A diary entry on its own is just an opinion. Gather automatically links every site record to your Programme, Bill of Quantities, and Contract Scope.

Benefits

  • No data entry for QS teams: Records flow automatically. No re-keying. No spreadsheets.
  • Searchable, audit-ready timelines: Find any record in seconds. Ready for audits and disputes.
  • Photos mapped to geospatial location: Every image pinned to exact coordinates. Visual proof that stands up.

Commercial risk detection on autopilot.

Your commercial team can't read every diary entry. Gather's AI does. It reviews 100% of site records overnight, benchmarking them against your specific contract terms (NEC, JCT, or bespoke) to detect risks and ensure compliance.

Insights

  • 100% coverage of site records: Every diary entry reviewed. Nothing slips through the cracks.
  • Instant Early Warning detection: Flagged the moment it's captured. Not weeks later.
  • Clause-specific recommendations: Exact contract references. Clear next steps for your team.

Build evidence packages that win.

When you need to substantiate a compensation event or final account item, Gather assembles the contemporaneous evidence automatically. Shift records, photos, dayworks, progress measurements. All linked, timestamped, and export-ready.

Features

  • One-click evidence bundles for each CE: Select the event. Get the package. Ready to submit.
  • Chronological narrative auto-generated: The story writes itself from your records. Day by day.
  • Photos, dayworks, and progress linked: Every piece of evidence connected. No loose ends.

Final accounts that close. Without the fight.

When every variation is documented from day one, final account negotiations become straightforward. You're not arguing about what happened. You're agreeing on what the records show.

Advantages

  • Full recovery of legitimate entitlement: Every pound you're owed, backed by evidence.
  • Months to close, not years: Clear records mean faster agreement. Cash in sooner.
  • Client relationships preserved: Facts, not friction. Win the account, keep the client.

Win the next job with real productivity data.

Your shift records create a library of actual productivity rates linked to programme activities and standard methods of measurement. No more guessing. Price future work from what you've proven you can deliver.