Better records. Better relationships. Better outcomes.

When both parties have access to the same contemporaneous site records, disputes disappear. Gather creates the shared source of truth that makes that possible.

Upgrading Birmingham New Street Without Hitting Pause - YouTube

Upgrading Birmingham New Street Without Hitting Pause

Trusted by Asset Owners & Contractors

• NETWORK RAIL
• BALFOUR BEATTY
• COSTAIN
• MURPHY
• AMEY
• CUBBY

One third of every project budget ends up in dispute.

And the contractors who lose those disputes share one thing in common: they couldn't prove what happened. Not because they didn't do the work. Because they didn't have the records.

The "Evidence Void"

Critical updates trapped in WhatsApp and Excel. When a compensation event arises, you lack the contemporaneous evidence to prove the impact.

Unrecoverable Costs

Late or generic diaries fail audit tests. This leaves Contractors exposed to Disallowed Costs and Clients unable to verify actual spend.

Adversarial Accounts

Without a shared source of truth, final accounts become a negotiation based on opinion, not fact. The result? Expensive adjudication.
The construction industry loses billions annually to disputes, delays, and administrative inefficiency. Most of it is preventable.

The problem isn't your contractors. It's the information gap.

Every contractor on your programme uses different systems. Different formats. Different standards. When a claim arrives, you're not comparing evidence. You're comparing stories.

33% Disputed Costs

Average disputed costs on infrastructure projects. A third of your budget at risk because nobody can agree on what happened.

14mo Resolution Time

Average time to resolve a construction dispute. Commercial teams trapped in retrospective arguments instead of managing live projects.

50% Root Cause

"Inadequate contract administration" cited as the primary cause in half of all UK adjudications. Not bad faith. Bad information.

The Crossrail Lesson:

When the NAO investigated Crossrail's cost blowout, they found management information gave a "misleading picture" of progress. The information gap wasn't discovered until it was too late to fix.

Close the gap. Share the truth.

Gather gives you and your contractors access to the same contemporaneous site records. Not at final account. From day one.

Give your contractors the tool. Remove the barriers.

You fund the Gather licenses and provide them to your supply chain. No cost objection. No "we already have a system" excuse. Everyone works from the same platform, capturing records in the same structure.

You fund the licenses, you own the data

Removes the cost barrier for contractors and ensures the project data remains your asset, not theirs.

Specify it in the contract

Issue a PM instruction or bake it into the Works Information.

Employer's Information Requirements

Approved
DOC REF: EIR-2025-V4

4.7 Commercial Record Management

The Contractor shall use the Employer's nominated Commercial Record Management System (Gather) for all site diary entries, shift records, progress reporting, and commercial documentation.

4.7.1 Licensing & Access

Licenses shall be provided by the Employer at no cost to the Contractor. The Employer shall arrange onboarding and training directly with the platform provider.

4.7.2 Data Requirements

• Daily shift records submitted within 24 hours
• Progress photos with GPS tagging enabled
• Labour, plant, and materials logged per activity

Real time visibility across the entire programme.

Stop waiting for monthly reports. See what's happening across your programme today. Identify which lots are falling behind on records before they fall behind on programme.

Benchmark contractor performance

Compare record quality and productivity across your supply chain.

Spot emerging risks early

See problems forming before they become claims.

Drill down from Programme to Shift

From portfolio overview to individual diary entry in three clicks.

Records linked to CEMAR. With evidence attached.

When your contractor identifies an early warning or compensation event, Gather pushes it directly to your contract management system with photos, narrative, and linked shift records already attached.

Notices arrive fully substantiated

No more chasing contractors for evidence.

Time bars tracked automatically

You know exactly where you are on every notice.

Full audit trail back to the shift record

Every claim traceable to source.

AI reviews every record. Your team only reviews the exceptions.

Manually checking thousands of shift records is impossible for lean client teams. Gather's AI reads every entry, flagging anomalies, missing data, and incomplete submissions automatically. You focus on what matters.

AI scans 100% of records in real time

Nothing slips through.

Anomalies flagged instantly

Missing photos, incomplete entries, data gaps.

Manage by exception

Your team spends hours on decisions, not data checking.

When the NAO comes calling, you're ready.

Managing Public Money requires clear documentation tracing costs to source. With Gather, every cost on every project has a complete audit trail. Timestamped entries, attributed to named individuals.

Every cost traceable to source

From final account back to the shift it was recorded on.

Timestamped entries with user attribution

Who recorded what, and when.

Final accounts agreed on facts, not negotiation.

When both parties work from the same records throughout the project, there's nothing left to argue about at the end. You're not reconstructing what happened. You're confirming what you both already know.

Variations agreed in real time

No backlog of disputed items at final account.

Evidence already assembled

Every claim substantiated before it reaches negotiation.

Months to close, not years

Final accounts that would drag on settle quickly when the facts aren't disputed.

Turn project data into future intelligence.

Gather links site records to Activity Codes and Standard Methods of Measurement. This gives you productivity benchmarks across your supply chain to set realistic targets and challenge unrealistic bids on future frameworks.

Benchmark actuals vs planned productivity

Across every contractor, every lot.

Detailed unit rate analysis

Real data to challenge tender assumptions.

Data driven estimating for the next Framework

Price from evidence, not industry guides.

Your asset lasts 100 years. Your data should too.

We don't hold your data hostage. At the end of the project, or whenever you choose, you can export the entire project history in non-proprietary formats that you can host on your own servers forever.

Forensic PDF Pack

Every shift record, photo, and event compiled into signed, searchable PDFs.

Structured CSV/JSON Export

Raw data for ingestion into your data lake or asset management system.

Aligned with your contract.

Gather captures data the way your contract requires it. Structured for compliance from the start.

This isn't new. It's just the next step.

You already mandate the system for managing the contract. It makes no sense to leave the inputs for that system - the site records - unstandardised.

"Gather allows me to assess live project progress against the programme as submitted by the contractor. This has introduced a new level of transparency and improved working relationships between Network Rail and Murphy."

We handle the rollout. You get the data.

The number one fear for clients is buying software that sits on a shelf. We take total responsibility for onboarding your supply chain, so your team doesn't become tech support.

Common questions

Everything you need to know before getting started.

Better records. Better relationships. Better outcomes.

Book a demo and see how Gather gives you real-time visibility across your supply chain. Same records. Same truth. Fewer arguments.